Tie the deposit to an approved scope
Collect a deposit after the client approves a quote that identifies materials, design assumptions, finish, delivery or installation, and change-order expectations.
Use milestones for longer or higher-risk work
For cabinets, large furniture, or installation work, define clear payment events such as design approval, materials ordered, shop completion, delivery, and final installation.
Make the final balance operationally clear
State when the remaining amount is due, which payment methods are accepted, and whether delivery or installation happens before or after payment. Keep the same terms in the quote and invoice.
Shop 101
Turn this guide into a tested shop decision.
You leave with one documented input, one controlled result, and one clearer next action.
- Name the material, dimension, or cost input that affects the decision.
- Use the guide and calculator to make the assumption visible.
- Test or compare the result before committing final material, time, or client scope.
Related tools & lessons
Common questions
When should a woodworking deposit be collected?
After the client approves a defined scope and before you reserve shop time or order project-specific materials.
Should a deposit cover material cost?
Many shops structure deposits to protect initial material and scheduling commitments. The right amount depends on the scope, customization, and terms you communicate clearly.
What should happen when a client changes the project?
Document the revised scope, price, and schedule in a change order, then collect any additional required payment before proceeding with the new work.